Career Vacancy
Vacancy: Legal Secretary
The Law Society of Namibia (LSN) is a self-regulating body established in terms of the Legal Practitioners Act, 1995, that serves the profession and the public by promoting justice, protecting the independence of the judiciary, and upholding the Rule of Law.
The LSN invites applications from suitably qualified and experienced individuals for the position of Legal Secretary. The successful candidate will support the Director and Manager: Regulatory & Compliance in managing internal and external relationships across the Society's key functional areas.
Key Responsibilities
- Prepare Council meeting agendas and information packs.
- Take accurate minutes during Council and committee meetings.
- Prepare minutes and reports following meetings.
- Maintain accurate records of Council resolutions and decisions.
- Coordinate correspondence between the Council, committees and external stakeholders.
- Ensure proper filing and archiving of governance and compliance documents.
- Manage diaries, schedule appointments and organise meetings and workshops.
- Handle incoming and outgoing correspondence, both physical and electronic.
- Prepare and format official legal correspondence, notices and circulars, and follow up on communications to the Council, legal practitioners and stakeholders.
- Assist with processing applications — admissions, renewals and registrations — in compliance with the Legal Practitioners Act.
- Maintain registers of legal practitioners, law firms and stakeholders.
- Act as first point of contact for members of the legal profession and the public.
- Respond to general enquiries and refer complex matters to the relevant departments.
- Liaise with regulatory bodies, courts and other partner institutions.
- Maintain confidential member and case files in line with confidentiality policies and standards.
- Organise and update databases to ensure information accuracy and accessibility.
- Assist in compiling annual reports and official publications.
Requirements
- Must be a Namibian citizen.
- Minimum of 5 years' secretarial and Board experience in minute-taking and/or corporate governance.
- Advanced proficiency in Word, Excel and PowerPoint.
- Certificate in Advanced Minute Taking / Report Writing or a similar qualification.
- Must hold a valid driver's licence.
How to Apply
Applications must be hand-delivered to:
The Manager: Finance and AdministrationThe Law Society of Namibia
1st Floor, Namlex Chambers, 333 Independence Avenue, Windhoek
- Only suitably qualified applicants will be considered for shortlisting.
- No documents will be kept or returned.
- All applications will be dealt with in confidence.
- The LSN reserves the right to confirm and verify all information submitted.
- The LSN reserves the right not to make an appointment.