The Law Society of Namibia (LSN) is a self-regulating body created in terms of the Legal Practitioners Act (1995), which serves the profession and the public by promoting justice, protecting the independence of the judiciary and upholding the Rule of Law.
The Law Society of Namibia, an equal-opportunity employer, is in search of suitably qualified individuals to fill the following 4 vacancies:
MANAGER: FINANCE AND HUMAN RESOURCES
Reporting to the Director, as well as the Council of the LSN, the position of Manager: Finance and Human Resources is, inter alia, responsible to:
Ensure and oversee the proper bookkeeping and financial management of the LSN; manage the LSN’s payroll and human resources functions; prepare monthly financial statements; prepare and manage the annual budget; prepare and manage projected cash flow statements; ensure best practice and good corporate governance; manage the operational financial objectives of the LSN; develop strategies and long-term goals; liaise with the auditors and prepare for the yearly audit; develop external relationships with the banks, Receiver of Inland Revenue, the members of the Law Society, the Legal Practitioners’ Fidelity Fund (LPFF) and other statutory organisations; maintain membership accounts and collect fees due to the LSN; ensure statutory and policy compliance; contribute and execute LSN policies relating to IT, HR and procurement; attend Council, Audit & Risk Committee meetings and AGM as and when required; and provide risk management.
Requirements for position:
- The Manager: Finance and HR must have a B Comm Accounting degree (or equivalent recognised degree) with at least 5-years experience in administrative operational systems and financial procedures, as well as payroll, and 3 years experience at managerial level.
- 3 Years relevant management experience in an IT environment.
- 3 Years relevant human resources experience.
- Pastel and Microsoft experience is essential.
- Namibian citizen.
- Valid driver’s license.
DEBTORS CONTROLLER / CLERK
The Debtors Controller / Clerk reports to the Manager: Finance and Human Resources and is, inter alia, responsible to assist the Manager: Finance and Human Resources in all aspects pertaining to Debtors Management (issue invoices; process of journals; weekly reconciliations; collection of outstanding debts; Petty Cash; prepare claims to the Legal Practitioners’ Fidelity Fund (LPFF); maintain fixed asset register; assist with annual audit; assist with the process of issuing fidelity fund certificates; processing of transactions on Pastel; and update filing).
Requirements for position:
- The Debtors Controller / Clerk must have a B Comm Accounting degree (or equivalent recognised degree) with at least 3 years experience in administrative operational systems.
- Alternatively, at least a Grade 12 Certificate with mathematics and accounting as subjects with 7 years relevant experiences as a Debtors Clerk in a organisation similar in size to the Law Society of Namibia.
- Pastel and Microsoft experience is essential. (A competency test will be conducted).
- Namibian citizen.
- Valid driver’s license.
CREDITORS CONTROLLER / CLERK
The Creditors Controller / Clerk reports to the Manager: Finance and Human Resources and is, inter alia, responsible to assist the Manager: Finance and Human Resources in all aspects pertaining to Creditors Management (monthly creditor reconciliations and payments; process journals; process transactions on Pastel; interest reconciliations for the Legal Practitioners’ Fidelity Fund (LPFF); interaction with legal practitioners regarding Section 26(4) interest payment; assist with annual audit; execute the service level agreement between the LSN and LPFF; stock management and source office supplies).
Requirements for position:
- The Creditors Controller / Clerk must have a B Comm Accounting degree (or equivalent recognised degree) with at least 3 years experience as Creditor Clerk.
- Alternatively at least a Grade 12 Certificate with mathematics and accounting as subjects and 7 years relevant experience as a Creditors Clerk in an organisation similar in size to the Law Society of Namibia.
- Pastel and Microsoft experience is essential. (A competency test will be conducted).
- Namibian citizen.
- Valid driver’s license.
PERSONAL ASSISTANT TO THE DIRECTOR
Reporting to the Director, the Personal Assistant is, inter alia, responsible to: provide a full range of secretarial and administrative support to the Director in a well organised and timely manner; prepare agendas and minutes as required, prepare electronic newsletters and circulars; manage and update the LSN website content with advertisement, newsletters, members and firms’ details, etc; devise and maintain hard copy and electronic filing of minutes, correspondence and other documentation; manage and record new members and update the electronic membership database; assist with arrangements relating to travelling, special events and functions; manage and devise the Director’s diary and schedule meetings and appointments; produce reports and presentations.
Requirements for position:
- The Personal Assistant must have completed a relevant diploma or certificate course with at least 4 years’ experience as Personal Assistant.
- Alternatively, a Grade 12 qualification with word processing as a subject and at least 7 years experience as Personal Assistant.
- Proven work experience as a Personal Assistant (ability to multitask; detail orientated; work flow coordination skills; good customer relations and telephone etiquette).
- Outstanding organisational and time management skills.
- Advanced English communication / proficiency (speaking / writing and reading).
- Proficient knowledge of office management systems and procedures.
- Proficient knowledge of Microsoft products, website development / management experience (A competency test will be conducted).
- Namibian citizen.
- Valid driver’s license
The applications should be hand-delivered. NO electronic copies will be accepted.
Applicants should clearly state on his/her application, the position that is applied for.
The application should be addressed to:
The Director
The Law Society of Namibia
1st Floor, Namlex Chambers
333 Independence Avenue
Windhoek
Only suitably qualified applicants will be considered for shortlisting. No documents will be kept or returned.
Closing Date: Friday, 19 January 2018
